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050 674 1187Attendance Machine
Researches show that three-quarters of businesses are affected by employee time theft. Whether it's from coming in a few minutes late, leaving early or taking long lunches, the study found that the average hourly worker cheats their employer out of anywhere between 50 minutes and 4.5 hours of work time a week. That translates into potentially tens of thousands of dollars in lost revenue each year.
To reduce time theft and improve their overall tracking of employee attendance, many employers are turning to time and attendance systems for help. With this software, businesses streamline the employee time tracking process. Time and attendance systems make it simple for employees to clock in and out each day, and give employers a real-time look into the hours each worker is putting in.
There are many factors to consider when choosing a time and attendance solution, such as whether the solution offers ways for employees to track their time, whether it offers added features like paid time off management and scheduling, and if the solution fits in your budget and provides the type of customer support you want. With so many options to choose from in 2019, we want to help you narrow down the choices.
This guide highlights the features you get with time and attendance systems, provides an overview of their cost structure and offers our recommendations of the systems we think are best. It also highlights our picks for the best time and attendance system for time tracking and management, the best system for larger employers, the best system for growing businesses, the best time and attendance system for remote employees, the best solution for small businesses and the best system for very small businesses.
What to Expect in 2019
In 2019, we expect increased use of biometrics in time and attendance systems. Currently, several systems are compatible with fingerprint scanners. However, as employee concerns and lawsuits about how these scans are being stored and used, more employers may opt for facial recognition biometrics. Instead of taking a fingerprint scan, facial recognition biometrics scan the employee's face or eyes. This can be as simple as taking a picture of the employee when they clock in or out to ensure they aren't buddy punching or as sophisticated as taking a retinal scan of the employee's eyes.
The level of biometrics hitting the market is becoming more complex and secure, and we expect more time and attendance system providers to build these features into their core platforms. Additionally, we think a growing number of businesses will take advantage of these offerings. Biometrics can save businesses money other than by just preventing buddy punching. By using facial or even fingerprint scans, employers don't have to spend money on magnetic stripe badges that they may have otherwise used for clocking in and out. Depending on the size of your workforce, that can provide considerable savings.
It is important to note that when businesses do start employing the use of biometrics, it's imperative that they have clearly written guidelines in how the information will be used and stored. In addition, all of this information must be shared with your employees. Having this all spelled out upfront can help save your organization from messy lawsuits down the road. Artificial intelligence and machine learning are other areas that providers will continue to expand on in 2019. Many of these companies are still learning the full scope of just how beneficial AI and machine learning can be for time and attendance software.The more they learn and understand the capabilities of what they can achieve with this type of technology, the more features and tools they can start adding into their systems.
There are so many excellent and low-cost time and attendance solutions available that there's often no need to negotiate for a lower price. The only businesses that may need to negotiate price are those that purchase highly customized solutions, work one-on-one with a vendor, host the software on-site, or request price quotes from companies that don't publicize their costs.
If you are considering a system that requires a price quote, be as clear as you can with the sales rep about your needs and speak up when features are offered that you don't understand or don't need. Always remember that you are talking to a sales person, not a personal IT consultant. It is the sales rep's job to sign you up for as many upgrades and add-ons as possible. If you are not assertive, you may pay for way more product than you need. Plus, it's always possible to upgrade if you need more features, so err on the conservative side when selecting features that cost extra.
